2019 ufo vendor fair
Saturday, May 18th, 10 am - 8pm

Every May, thousands of galactic beings invade downtown McMinnville for a weekend of cosmic events that celebrate aliens and extraterrestrial phenomena.


vendor information

SET UP

Saturday, May 18th (You will be notified by May 15th as to which section you are in and where to report to.)

  • Set-up begins at 6:00am. Please be fully set up by 10:00am

  • All vendors must check in with the on-site Event Coordinator or section coordinator

  • Please unload your vehicle and remove it from the area as soon as possible to allow others to unload

  • Electrical Power will be at your booth space AS REQUESTED ON YOUR VENDOR APPLICATION

PARKING

  • FREE vendor parking is available at the public parking garage at 5th and Evans St. or on side streets OUTSIDE of the Historic District (Historic District: Adams to Johnson/Lafayette, 2nd, 3rd, and 4th St.)

  • Vendors may NOT park on the street, in a public parking lot, or business parking lot within the Historic Downtown District

  • Temporary parking for loading and unloading in the Event Area is allowed

EVENT HOURS

VENDORS ARE EXPECTED TO REMAIN OPEN AND OPERATING DURING THESE HOURS

  • Saturday, May 18 – 10am to 8pm

TAKE DOWN – no early removal allowed

  • Vehicles will be allowed in the event area on Saturday, May 18th, starting at 8:00pm

  • All structures, product, trash, etc. must be removed by 11:00pm

VENDOR BOOTH SPACE

  • We provide a designated 10 x 10 space ONLY

  • You must provide all items needed for your booth: canopy, table, chairs, etc.

WHAT TO EXPECT

  • Garbage Service: please empty your booth garbage and/or recycling in appropriate zero waste containers

  • A Waste Water (gray water) unit is located downtown.  Do NOT dispose of any gray water in the portable restroom, in the streets or storm drains

  • Clean water is available for vendor usage at designated locations

  • Ice may be purchased from Harvest Fresh Grocery at 3rd and Cowls St.

  • Food vendors will be required to adhere to the Zero Waste standards outlined here

VENDOR RESPONSIBILITIES (as stated in the Vendor Agreement)

  • You must comply with all applicable electrical, fire, and health department regulations and all city, county and state and federal laws

  • You must not bring any unauthorized vehicles, trailers, or deliveries into the selling area during event hours

  • You must have a working fire extinguisher on site

QUESTIONS AT THE EVENT

  • Visit the MDA Event Information Booth located at the US Bank Plaza (Third and Davis)

  • We hope you have a successful and enjoyable experience at the 2019 UFO Festival


Vendors that apply for the 2019 UFO Festival undergo jury selection. Applications are processed on a first come, first served basis & must adhere to event policies:

  • All event participants must adhere to event theme, get creative and have fun!

  • Any amplified sound (live or recorded), must be approved in advance.

  • You may not sublease your booth. Any changes to products, prices, activities, music, or participation must be approved by MDA prior to event.

  • All booths must have a minimum of one person present during all event hours, early tear down is not permitted.

  • Promotion of your product or service must be confined to your booth space.

  • MDA is a nonpartisan organization. Amplified sound cannot be used to engage in proselytizing, preaching, political campaigning or recruitment.

McMinnville Downtown Association & Zero Waste McMinnville have partnered to make McMinnville events waste-free. Your participation is key to achieving this. All products provided to customers are strongly encouraged to be packaged in recyclable, reusable, or compostable materials.

ufo vendor fair application

This application is not a contract. A $10 fee is required to process applications (waived for MDA members). Applications are due May 1, 2019.
Applications received after this date will be subject to late fees.

Primary Contact *
Primary Contact
Cellphone (This is the number we can contact you at during the event.) *
Cellphone (This is the number we can contact you at during the event.)
Address *
Address
http://
Vendor Booth Requested *
Electricity Needs: (Note that generators are not allowed in any booth at this event. Use of propane tanks must be preapproved by MDA.) *
Late Fee:
$
*