please note that the 2019 ufo vendor fair is one day only this year.
Saturday, May 18th, 10 am - 8pm

Every May, thousands of galactic beings invade downtown McMinnville for a weekend of cosmic events that celebrate aliens and extraterrestrial phenomena.


vendor information

SET UP

Saturday, May 18th (You will be notified by May 15th as to which section you are in and where to report to.)

  • Set-up begins at 6:00am. Please be fully set up by 10:00am

  • All vendors must check in with the on-site Event Coordinator or section coordinator

  • Please unload your vehicle and remove it from the area as soon as possible to allow others to unload

  • Electrical Power will be at your booth space AS REQUESTED ON YOUR VENDOR APPLICATION

PARKING

  • FREE vendor parking is available at the public parking garage at 5th and Evans St. or on side streets OUTSIDE of the Historic District (Historic District: Adams to Johnson/Lafayette, 2nd, 3rd, and 4th St.)

  • Vendors may NOT park on the street, in a public parking lot, or business parking lot within the Historic Downtown District

  • Temporary parking for loading and unloading in the Event Area is allowed

EVENT HOURS

VENDORS ARE EXPECTED TO REMAIN OPEN AND OPERATING DURING THESE HOURS

  • Saturday, May 18 – 10am to 8pm

TAKE DOWN – no early removal allowed

  • Vehicles will be allowed in the event area on Saturday, May 18th, starting at 8:00pm

  • All structures, product, trash, etc. must be removed by 11:00pm

VENDOR BOOTH SPACE

  • We provide a designated 10 x 10 space ONLY

  • You must provide all items needed for your booth: canopy, table, chairs, etc.

WHAT TO EXPECT

  • Garbage Service: please empty your booth garbage and/or recycling in appropriate zero waste containers

  • A Waste Water (gray water) unit is located downtown.  Do NOT dispose of any gray water in the portable restroom, in the streets or storm drains

  • Clean water is available for vendor usage at designated locations

  • Ice may be purchased from Harvest Fresh Grocery at 3rd and Cowls St.

  • Food vendors will be required to adhere to the Zero Waste standards outlined here

VENDOR RESPONSIBILITIES (as stated in the Vendor Agreement)

  • You must comply with all applicable electrical, fire, and health department regulations and all city, county and state and federal laws

  • You must not bring any unauthorized vehicles, trailers, or deliveries into the selling area during event hours

  • You must have a working fire extinguisher on site

QUESTIONS AT THE EVENT

  • Visit the MDA Event Information Booth located at the US Bank Plaza (Third and Davis)

  • We hope you have a successful and enjoyable experience at the 2019 UFO Festival


Vendors that apply for the 2019 UFO Festival will undergo jury selection. Selection will be based on the following criteria:

  • First come, first served. Applications will be juried in the order they are received.

  • Activities that are fun and engage the community!

  • Products that are made in the USA. Products local to Yamhill County and Oregon preferred.

  • Products that are hand-crafted.

  • Booth appearance, product quality and price range.

The McMinnville Downtown Association and Zero Waste McMinnville have partnered to make McMinnville events waste-free. We must have your participation to achieve this. All products provided to customers must be packaged in recyclable, reusable, or compostable materials.

ufo vendor fair application

This application is not a contract. You will be invoiced appropriately pending jury approval of your submission. Applications are due May 10, 2019.
Applications received after this date will be subject to late fees.

Primary Contact *
Primary Contact
Cellphone (This is the number we can contact you at during the event.) *
Cellphone (This is the number we can contact you at during the event.)
Address *
Address
http://
Check ONLY if MDA member:
Non-MDA member:
Other:
Electricity Needs: (Note that generators are not allowed in any booth at this event. Use of propane tanks must be preapproved by MDA.) *
Late Fee:
$
*